How it works
From Audit to Live System
in Weeks.
No six-month rollouts. No bloated discovery. We never quote a build cold — scope and price are locked before a line of code is written.
Free Audit
Thirty minutes on how work actually moves through your firm. You leave knowing the 1–3 highest-leverage fixes — whether or not we build them.
- A map of how inquiries, clients, and paperwork move today
- The 1–3 highest-leverage fixes, ranked
- A straight answer on whether custom is the right call
Blueprint
We map the data, screens, and rules, then hand you one fixed price. You click through a working prototype before anything gets built.
- Data model, screens, and rules — written down
- A clickable prototype you approve first
- One fixed price and one timeline
Build
We build to spec with weekly demos — intake, portal, payments, automations, dashboard. You see progress, not promises.
- Weekly demos on your real workflows
- Front end, admin, payments, and automations
- Tested end-to-end before launch
Run
We host, monitor, and support it. The code, the data, and every account are in your name. No lock-in.
- Hosting, monitoring, and fixes on a monthly plan
- Documentation and video walkthroughs for your team
- Code, data, and accounts in your name
Included in every build
No Fine Print.
Just How We Work.
Fixed price, agreed up front
The Blueprint converts scope into one number. That’s the number.
Documentation & walkthroughs
Written docs and video walkthroughs so your team can run it without us.
30 days of post-launch support
Anything that breaks or needs adjusting in the first month is on us.
Zero markup on tools
Stripe, hosting, email, APIs — billed at cost, in accounts you own.
You own the code and data
No hostage software. Everything lives in your name from day one.
Month-to-month care plans
Optional hosting, monitoring, and changes. Cancel anytime.
Pricing
Priced on What It Does.
Not the Hours.
Every build starts from a fixed quote. No hourly billing, no scope creep, no surprise invoices.
One workflow, form, or automation — done right.
- One workflow or integration
- Branded to your business
- Documentation + walkthrough
- 30 days of support
Intake-to-client system with a live operations dashboard.
- Multi-channel intake + qualification
- Booking, reminders, and follow-ups
- Operations dashboard
- Clickable prototype before we build
- 30 days of support
A full client portal or internal platform, built to spec.
- Client portal with roles & permissions
- Billing & retainers via Stripe
- Reporting + admin cockpit
- Integrations with your current software
- Hosting & monitoring available
FAQ
Straight Answers.
Still have a question? Email hello@runvelox.com — you’ll get a reply from a person, usually same day.
Who owns the system you build?+
You do. The code, the data, and every account (hosting, Stripe, email) are in your name. If we ever part ways, everything stays with you — no hostage software.
What if my practice software already does part of this?+
Good — we connect to it. Most builds sit on top of the tools you already use (case management, accounting, calendars, email) and fill the gaps between them, instead of replacing what works.
How fast can something go live?+
A Quick Build is typically live in about a week. A full System runs 2–4 weeks; a Platform 4–8. You get the exact timeline in your Blueprint, along with the fixed price.
How do payments work?+
Fixed price, split into milestones: a deposit to start and the balance at launch. Hosting and support are optional monthly plans, month-to-month — no long contracts.
Is my clients’ data secure?+
Every system ships with role-based access, encrypted connections, and database-level permissions, and is reviewed before launch. Your data lives in accounts you own.
Where are you based?+
New York. We work remotely with firms and businesses anywhere in the US — in English or Spanish.
What don’t you take on?+
Anything involving patient health records (HIPAA). Beyond that, if your business runs on inquiries, clients, and paperwork, we can build for it — we’ve worked with law firms, real estate, banking and lending, finance, tax, HVAC, and personal brands.
What happens on the free audit?+
No deck, no pitch. A real conversation about where your time and clients are leaking. You leave with the 1–3 highest-impact fixes in priority order — yours to use whether or not you hire us.
The window is still open
Stop Running Your Practice
From Your Inbox.
Book a free 30-minute operational audit. We’ll show you exactly where time and clients are leaking — and what it takes to fix it.
30 minutes · No pitch · No obligation · Just clarity.